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Plan a Wedding

Coordinate jurisdiction requirements, an authorized line-item budget, accessible venue and guest flow, written vendor scope, service controls, a versioned run of show, and final reconciliation.

8 guided stepsFor Plan an EventPrivate workspace
Completion target

A traceable wedding record in which legal checks, commitments, guest needs, service controls, schedule ownership, payments, and closeout evidence reconcile.

Before you begin
  • • Estimate invited, confirmed, declined, and tentative attendance plus explicitly authorized companions
  • • Set maximum authorized spend, funding limits, and a separately named reserve justified by actual uncertainty
  • • Build line items from written scope and chosen priorities; include taxes, fees, delivery, rentals, cleanup, and change orders
  • • Confirm funding sources (savings, family contributions, payment plans)
Risks to control
  • • Not setting a budget before venue shopping leads to emotional overspending.
  • • Treating an arbitrary contingency percentage as proof the plan can absorb supplier, attendance, weather, or access changes.
  • • Booking a venue before confirming guest count leads to space or cost mismatch.
  • • Assuming a generic booking lead time can create pressure to sign before scope, access, cancellation, or payment terms are understood.

Choose your path

Built around the job you need to finish

Coordinate a wedding using the couple’s authorized budget, jurisdiction requirements, written venue/vendor scope, guest access and service needs, a controlled run of show, and final invoice/record reconciliation.

Couple planning without a coordinator

See dependencies and irreversible commitments before paying deposits.

Confirm decision authority and maximum spend, check the issuing jurisdiction, compare written scope and cancellation terms, then sequence guests, service, vendors, rehearsal, day-of ownership, and closeout.

No deposit or deadline depends on an unverified capacity, missing contract term, assumed legal timeline, or invented category percentage.

Accessibility-focused planner

Ensure ceremony and reception work for actual guests rather than relying on a venue claim.

Collect accommodation requests privately, inspect arrival/parking/transport, routes, seating, restrooms, communication and evacuation, then assign fixes and backups.

Named guest journeys are usable and unresolved barriers have an owner, deadline, and alternative.

Vendor and budget lead

Reconcile quotes, fees, due dates, tips, and final invoices without double counting.

Track each written scope, tax/fee, deposit, remaining balance, cancellation term, change order, owner, and proof of payment; compare final invoices after the event.

Every planned and paid amount traces to a supplier or deliberate reserve, and gratuities are checked against contract and local practice.

Authoritative checks for this workflow

Outputs and checklists are planning aids. Review the linked current authorities and the records, terms, instructions, and requirements that apply to your exact situation before a consequential decision.